CONSTITUTION OF THE BRITISH KUBB PLAYERS’ ASSOCIATION
 
1 The name of the Association shall be The British Kubb Players’ Association (hereinafter to be referred to as “The Association”).

2 MEMBERS
The constitutional members of The Association shall be those members who are fully paid up individual or Life members of the Association.

3 AIMS AND OBJECTIVES
The purpose of The Association shall be:
a) To promote the game of Kubb in the United Kingdom by all means at its disposal including the promotion of the public awareness of the sport, the organising of competitions, instruction in the sport and the arrangement of publicity and by any other reasonable means.
b) To promote the above objectives of The Association amongst those who are eligible for membership of a Kubb club, to assist with the organisation, co-ordination and control among members of the activities arising out of the foregoing objectives.
c) The role of The Association’s National Executive Committee is to co-ordinate the activities of affiliated clubs within the United Kingdom and encourage adherence to the rules.
 
4 THE OFFICE BEARERS OF THE ASSOCIATION
a) At every AGM there shall be appointed the National Office Bearers:
President
Vice-President
Honorary Secretary
Honorary Treasurer
b) The National Executive Committee will consist of the National Office Bearers plus a maximum of 7 and a minimum of 3 ordinary members.
c) Ordinary members of The National Executive Committee will be appointed at each Annual General Meeting of The Association and if more than 7 candidates are put forward, an election will be held.
d) All members of The National Executive Committee will remain as such until they resign or until the first Annual General Meeting after their appointment whichever is sooner.
e) All members of the National Executive Committee shall be either paid up individual members or Life members of the Association or members of an affiliated club which has paid a per capita affiliation.
f) Upon election each Member shall hold office until the next Annual General Meeting unless replaced at a prior Special General Meeting but the Chairman may not be elected on more than three consecutive occasions.
g) Members of the Committee shall have their own vote at a General Meeting and, if required, the Chairman shall have an additional casting vote.
h) A vacancy on (or addition to) the Committee may be filled by co-option.  Such co-opted Members shall hold office until the next General Meeting.
i) The Committee shall meet at least twice a year, the time and place to be fixed by themselves; three Members to form a quorum, at least one of whom shall be the Chairman or the Secretary.

6 POWERS AND DUTIES OF THE NATIONAL OFFICE BEARERS
The President shall be Chairman of every Committee of The National Executive Committee and of every General Meeting of The Association.  In the absence of The President, The Vice-President shall be Chairman.  If neither be present The Chairman shall be elected, for the duration of the meeting, by those present.
The Committee shall be responsible for organising the activities of the Federation.
The Secretary shall keep full and correct minutes of all General Meetings and provide each Member club with a copy of those minutes no later than one calendar month following a General Meeting.
 The Honorary Secretary shall give notice of all meetings of the National Executive Committee and General Meetings of The Association and shall be responsible for all arrangements thereof.
The Honorary Treasurer shall be responsible for the maintenance of the financial records of The Association, for the collection of affiliation fees and membership fees and the payment of all accounts and expenses.
The Committee shall have the full powers to deal with the affairs of the Federation as it sees fit, subject to any Resolutions passed at a General Meeting.

7 FINANCIAL YEAR
The financial year of The Association shall be from 1 October to 30th September in each year.

8 ANNUAL SUBSCRIPTIONS
a) The rates of Subscription for all classes of Membership shall be determined by the Annual General Meeting.
b) These rates of Subscription shall take effect immediately and be due upon receipt of the Minutes of the Annual General Meeting.
c) Member clubs wishing to resign from the Federation must inform the Secretary not later than the Annual General Meeting.  Otherwise they shall be liable for the full subscription for the following year.

9 EXPENSES
All members of the National Executive Committee shall serve without remuneration what so ever save for such allowance as shall be approved by The Association.

10 GENERAL MEETINGS
a) The Annual General Meeting shall be held in or about May of each year to pass the accounts, elect Officers and Committee, appoint an auditor and to transact general business.
b) A Resolution for inclusion in the Agenda of the Annual General Meeting may be proposed either by the Committee or by a Member club (duly signed by its Secretary or delegate) and must reach the Secretary in writing not later than the 30th September.
c) A Special General Meeting may be called by the Committee or by a petition signed by the Secretaries of at least half of the Affiliated clubs.
d) At least four weeks notice of any General Meeting shall be given, where at least one third of the Delegates and Committee entitled to attend shall form a quorum.
e) The Committee shall have the duty to arrange the Annual General Meeting and any Special General Meeting on receipt  of the requisite petition.

11 VOTING
At each meeting of The National Executive Committee each member shall have one vote with the Chairman having a casting vote if necessary.  Decisions shall be reached by a simple majority.  At each General Meeting of The Association each member shall be entitled to attend and each member so attending shall be entitled to one vote.  The Chairman of each General Meeting shall have a casting vote if necessary and decisions shall be reached by way of a simple majority.
 
12 NOTICE OF MEETING
Notice of all General Meetings shall be given to all Club Secretaries and individual members where appropriate at least 4 clear weeks prior to that meeting through members clubs where appropriate.

13 MOTIONS
All motions to the Annual General Meeting shall be submitted in writing to the Honorary Secretary not less than 15 days before the date fixed for such Annual General Meeting and must take the form of a request to the National Executive Committee to place such a motion on the agenda for the Annual General Meeting.
Such motions shall be approved by the National Executive Committee provided that they comply with the Rules of The Association then in force.   The National Executive Committee shall meet immediately prior to the Annual General Meeting to discuss such motions.
The National Executive Committee may propose amendments to any motion.
Any motion moved at an Annual General Meeting if rejected shall not be presented for reconsideration prior to the second General Meeting following that at which the motion was moved unless otherwise directed by the National Executive Committee.

14 MEMBERS’ EXPENSES FOR ATTENDING AN ANNUAL GENERAL MEETING
No expenses shall be payable to any member attending an Annual General Meeting of The Association.

15 BYE-LAWS
The National Executive Committee of The Association shall have the power to make byelaws to govern the running of The Association.  Such byelaws may be amended from time to time as necessary by the National Executive Committee.

16 DISSOLUTION
In the event that The Association requires to be wound up, such winding up shall be undertaken by The National Executive Committee and must be approved by no less than half of the full possible membership of the Association.

Effective I/I/MMXVIII